Barcode Registration

A barcode is a machine-readable representation of data, usually used to identify products uniquely in stores, warehouses, and supply chains.

Barcode registration is the process of officially obtaining a unique barcode for your product, so it can be recognized worldwide. This is typically done through organizations like GS1 (Global Standards 1), which is the main international authority for barcodes.

Barcodes are mainly EAN-13 or UPC codes for retail products.
Registering ensures your product can be sold in supermarkets, online stores, and internationally without conflicts.
 Why Barcode Registration is Important

1.   Unique Identification – Each product gets a unique number (GTIN – Global Trade Item Number).

2.   Retail Ready – Most stores require products to have a registered barcode.

3.   Inventory Management – Helps track stock and sales efficiently.

4.   International Recognition – Registered barcodes are valid worldwide.

1.   EAN -13 – International Article Number which is now called the European Article Number is a 13-digit number used for barcodes in Europe, India, and other nations.

2.   UPC- A – Universal Product Code or UPC – A is a 12 – digit barcode generally used in the US, Canada, UK, Australia, and New Zealand.

3.   Databar barcodes – These barcodes are generally used for fresh food products and contain additional information like a batch number or expiry date and weight of the product.

4.   1D barcodes – The GS1 128 and ITF – 14 are highly versatile 1D barcodes through which items of the global supply chains can be tracked. The GS1 128 barcodes can carry any of the ID keys and additional information like serial number, expiration dates, etc. The ITF-14 holds the Global Trade Item Number (GTIN) and is ideal for being applied to corrugated materials.

5.   2D barcodes – These barcodes have gained popularity with online payment wallets coming into the picture. These can hold a lot of information and are widely used by businesses to even share websites and videos. It can hold around 7000 digits or 4000 characters. It can also be used to integrate data with programs like MS Office, MS SQL, Servers, and other database files.

1.   Letter requesting allotment of barcode

2.   PAN card of the entity

3.   Copy of audited balance sheet

4.   GST/VAT registration certificate

5.   Certificate of incorporation/partnership deed

6.   Memorandum of Association/Articles of Association

7.   Copy of cancelled cheque

Fees For Barcode Registration

1.   The fees for barcode registration is dependent on the following:

2.   Turnover of the company

3.   Number of barcodes required

4.   Subscription period

5.   Depending on all these factors, the fees vary from around Rs. 44,000 to Rs. 2,20,000.

Step 1: Determine the Type of Barcode Needed
·         For retail: EAN-13 or UPC codes.

·         For internal use (like warehouses): Code 128 or Code 39.

·         Consider the number of products you have; you may need a single barcode or a range.

Step 2: Apply for Membership with GS1
1.   Go to your local GS1 organization (e.g., GS1 India, GS1 US, GS1 UK).

2.   Fill out a company information form:

o    Company name

o    Address

o    Contact details

o    Type of products

3.   Pay the registration fee:

o    Usually includes a one-time membership fee and an annual renewal fee.

Step 3: Get a Company Prefix
·         Once registered, GS1 gives your company a unique GS1 Company Prefix.

·         This prefix forms the first part of every product barcode you generate.

·         The length of the prefix depends on how many products you plan to register.

Step 4: Assign Product Numbers
·         Each product gets a unique item reference number.

·         Combine this with your company prefix and a check digit (automatically calculated) to form the full barcode number.

Example for EAN-13:
[Company Prefix] + [Product Number] + [Check Digit] → 13 digits total.

Step 5: Generate the Barcode
·         Use a barcode generator software approved by GS1 or the GS1 online tool.

·         Save it in a printable format (PNG, JPEG, SVG) for labels and packaging.

Step 6: Print and Use the Barcode
·         Place the barcode on your product packaging.

·         Ensure it is clear and scannable.

Step 7: Maintain Records
·         Keep track of all barcodes assigned to each product.

·         Update GS1 if you launch new products.

A. Unique Identification

·         Every registered barcode is globally unique, ensuring no two products share the same code.

·         Helps prevent confusion in retail and e-commerce platforms.

B. Retail and E-commerce Ready

·         Most supermarkets, online marketplaces (like Amazon, Flipkart), and distributors require GS1-registered barcodes.

·         Without registration, your product may be rejected by stores.

C. Efficient Inventory Management

·         Barcodes streamline tracking of stock, sales, and shipments.

·         Reduces human error compared to manual entry.

·         Supports software for automated stock updates.

D. Facilitates International Trade

·         GS1 barcodes are recognized worldwide, so you can export products without needing local barcodes in other countries.

E. Enhances Business Credibility

·         Registered barcodes indicate your company is legitimate and compliant with global standards.

·         Builds trust with retailers, distributors, and customers.

F. Marketing and Analytics

·         Barcodes enable better sales tracking, helping in demand forecasting.

·         Can integrate with loyalty programs, promotions, and analytics.

1.   Barcodes can store more than just numbers. Some types (like QR codes) can store URLs, text, or batch info.

2.   Barcodes are linked to your company prefix, so you maintain control of your product codes.

3.   Updating a barcode in the future (e.g., for a new product variation) requires generating a new unique code, not reusing old ones.