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Pf & esi registration

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Overview

PF & ESI Registration covers two key statutory social-security schemes that Indian employers must register for once their workforce crosses the prescribed limits. PF refers to the Employees' Provident Fund administered by the Employees' Provident Fund Organisation (EPFO) under the EPF & MP Act, 1952, while ESI refers to the Employees' State Insurance scheme administered by the Employees' State Insurance Corporation (ESIC) under the ESI Act, 1948.

Provident Fund registration is mandatory for every establishment employing 20 or more persons. ESI registration is mandatory for factories and notified establishments employing 10 or more persons (the threshold is 20 in some states). Businesses below these limits can also opt for voluntary registration to extend social-security benefits to their staff.

Both registrations are completed online through the Government's unified Shram Suvidha portal, after which the establishment receives its EPF and ESI registration codes and a Labour Identification Number (LIN). Registration is essential for legal compliance, for depositing the monthly employer and employee contributions, and for giving employees access to retirement savings, pension, insurance, medical care and other welfare benefits.

Purpose

PF & ESI registration exists to bring employees under India's statutory social-security framework and to ensure employers meet their legal obligations. Its main purposes are:

  • To provide employees with long-term retirement savings, pension and insurance cover through the Employees' Provident Fund (EPF), Employees' Pension Scheme (EPS) and Employees' Deposit Linked Insurance (EDLI).
  • To provide employees and their dependants with medical care and cash benefits during sickness, maternity, disablement or injury through the Employees' State Insurance (ESI) scheme.
  • To enable employers to lawfully deduct and deposit the prescribed monthly contributions and file the required returns.
  • To formalise the employer-employee relationship and bring establishments into the organised social-security system.
  • To ensure compliance with the EPF & MP Act, 1952 and the ESI Act, 1948, and to avoid interest, damages and penalties for non-registration.

Key Points

  • PF applicability: Mandatory for every establishment employing 20 or more persons. EPF generally applies to employees whose basic wages plus dearness allowance are up to ₹15,000 per month, though higher earners can also be covered.
  • ESI applicability: Mandatory for factories and notified establishments employing 10 or more persons (20 in some states), for employees drawing wages up to ₹21,000 per month (₹25,000 for employees with disability).
  • PF contribution: Both employer and employee contribute 12% of basic wages plus dearness allowance. The employer's share is split between EPF, the pension scheme (EPS) and insurance (EDLI), as per current EPFO norms.
  • ESI contribution: The employer contributes 3.25% and the employee 0.75% of wages, making a total of 4%.
  • Single online process: Both registrations are obtained through the unified Shram Suvidha portal, and the establishment receives a Labour Identification Number (LIN).
  • Monthly compliance: Contributions must generally be deposited by the 15th of the following month, along with the prescribed returns.
  • Voluntary cover: Establishments below the thresholds may register voluntarily to extend benefits to employees.

Benefits

Registration under PF and ESI provides important benefits to both employees and employers:

Provident Fund (EPF) benefits:
  • A tax-efficient retirement corpus built from monthly employee and employer contributions that earn interest.
  • Monthly pension to the employee and family under the Employees' Pension Scheme (EPS).
  • Life-insurance cover for the employee's nominee under the Employees' Deposit Linked Insurance (EDLI) scheme.
  • Facility to take advances or withdrawals for needs such as housing, medical treatment, education or marriage, subject to scheme rules.

ESI benefits:
  • Comprehensive medical care for the insured employee and dependants at ESIC hospitals and dispensaries, available from day one of insurable employment.
  • Sickness benefit (cash compensation during certified illness) and enhanced sickness benefit.
  • Maternity benefit for insured women.
  • Disablement benefit for temporary or permanent disablement due to employment injury.
  • Dependants' benefit and funeral expenses in case of death due to employment injury.

For employers: legal compliance, avoidance of penalties, a more secure and motivated workforce, and an official Labour Identification Number for labour-related matters.

Documents Required

Only PAN Card and Aadhaar Card are mandatory; the rest are optional.

  • PAN Card
  • Aadhaar Card
  • Business details & working
  • Bank details
  • Signature
  • Employee email
  • Employee Aadhaar
  • Salary

How to Apply

Getting your PF & ESI registration through TaxoSure is simple and fully online. Just follow these steps:

  1. Visit TaxoSure. Go to taxosure.com and open this PF & ESI Registration service page.
  2. Login or Register. Create your free TaxoSure account, or log in if you already have one.
  3. Upload your documents. Upload your documents on this page — your KYC documents (PAN & Aadhaar) are auto-filled from your account; simply upload the remaining documents as per the checklist.
  4. Submit your application. Submit your PF & ESI registration application in one click.
  5. Talk to our consultant. Our consultant connects with you on WhatsApp / Call to confirm the details, share the pricing and begin the work.
  6. Get your registration. Our experts complete the entire process and deliver your EPFO & ESIC registration codes and Labour Identification Number (LIN) to you, ready for monthly compliance.

Summary Table

  • Schemes: Employees' Provident Fund (EPF/PF) under EPFO and Employees' State Insurance (ESI) under ESIC.
  • Governing laws: EPF & MP Act, 1952 and ESI Act, 1948.
  • PF applicability: 20 or more employees (voluntary below this).
  • ESI applicability: 10 or more employees (20 in some states), wages up to ₹21,000 per month (₹25,000 for employees with disability).
  • PF wage reference: Basic plus dearness allowance up to ₹15,000 per month for mandatory coverage.
  • PF contribution: 12% employer + 12% employee.
  • ESI contribution: 3.25% employer + 0.75% employee (4% total).
  • Mode: Online through the unified Shram Suvidha portal; LIN issued.
  • Monthly due date: Contributions generally by the 15th of the following month.
  • Validity: Continuous as long as the establishment operates; ongoing monthly compliance required.

FAQs

When is PF registration mandatory for an employer?+
Provident Fund (EPF) registration is mandatory for every establishment that employs 20 or more persons. The employer is generally required to register within one month of reaching this strength. Establishments with fewer than 20 employees can register voluntarily to extend PF benefits to their staff.
When does ESI registration become applicable?+
ESI registration is mandatory for factories and notified establishments employing 10 or more persons (the threshold is 20 in some states). It applies to employees drawing monthly wages up to ₹21,000 (₹25,000 for employees with disability), who are then covered for medical and cash benefits under the scheme.
What are the contribution rates under PF and ESI?+
Under PF, both the employer and the employee contribute 12% of basic wages plus dearness allowance. Under ESI, the employer contributes 3.25% and the employee 0.75% of wages, for a total of 4%. These rates are as per current Government norms and are deposited monthly.
Can PF and ESI be registered together online?+
Yes. Both registrations are obtained through the Government's unified Shram Suvidha portal under a single Registration for EPFO-ESIC process. After approval, the establishment receives its EPFO and ESIC registration codes along with a Labour Identification Number (LIN).
What benefits do employees receive under these schemes?+
PF provides a retirement provident fund corpus, pension under the EPS and life-insurance cover under EDLI. ESI provides medical care for the employee and dependants from day one of employment, plus sickness, maternity, disablement, dependants' and funeral benefits.
What happens if an employer does not register or pay on time?+
Non-registration or delayed payment can attract interest, damages and penalties under the EPF and ESI Acts, and in serious cases prosecution. Employers are expected to register on time and deposit contributions, generally by the 15th of the following month, to remain compliant.