Shop & Establishment Registration

It is a license issued by the State Government’s Labour Department to regulate:

·      Shops

·      Offices

·      Commercial establishments

·      Service-based businesses

It applies whether the business is:

·      Physical (shop, office)

·      Online (e-commerce, freelancers with offices)

·      Small or large

Purpose:

·      Regulates working hours, wages, holidays, and employee conditions

·      Provides legal recognition to a business

·      Ensures employee welfare and labor compliance

·  Business name & address

·  Owner/employer details

·  Nature of business

·  Number of employees

·  Working hours & weekly holidays

1. Identity Proof of Owner

·         Aadhaar Card

·         PAN Card

·         Voter ID / Passport / Driving License

2. Address Proof of Business Place

·         Rental agreement (if premises are rented)

·         Sale deed / ownership proof (if premises are owned)

·         Utility bill (electricity, water, etc.) in some states

3. Business Information

·         Name of the establishment

·         Nature of business (shop, office, café, etc.)

·         Contact details

4. Employee Details (if applicable)

·         Number of employees

·         Employee names and addresses

·         Age proof for employees (in some states)

5. Other Supporting Documents

·         Passport-size photograph of owner/partners

·         PAN card of business (if applicable)

·         Digital signature (for online submission in some states)

6. Optional/State-Specific Documents

·         NOC from landlord (if premises are rented)

·         Partnership deed / Memorandum of Association (if company/partnership)

Step 1: Collect Required Documents

   Documents usually needed:

1.   Identity proof of owner (Aadhaar, PAN, Passport)

2.   Business address proof (rent agreement or ownership proof)

3.   Employee details (if applicable)

4.   Passport-size photo of owner/partners

5.   PAN card of business (if applicable)

Step 2: Visit State Labour Department Portal

·      Each state has its own online registration portal.

·      Examples:

o  Maharashtra: https://mahapariksha.mahaonline.gov.in/

o  Karnataka: https://shoper.establishment.karnataka.gov.in/

o  Delhi: https://edistrict.delhigovt.nic.in/

Step 3: Fill Application Form

     Provide details such as:

Business name & address
Nature of business
Number of employees
Working hours & weekly holidays
Owner’s name, contact, and ID proof
Step 4: Upload Documents

      Upload scanned copies of all required documents.

Step 5: Pay Registration Fee

Fees vary depending on state and number of employees.
Payment is generally online (UPI, debit/credit card, net banking).
Step 6: Verification

The labour department may verify the documents.
Some states conduct inspection, but most approvals are done online.
Step 7: Receive Registration Certificate

After verification, you will get a Shop & Establishment Registration Certificate.
The certificate includes:
Business name & address
Owner details
Registration number
Validity period
Step 8: Renewal (if applicable)                                                                                                                                   

Some states require renewal every 1–5 years, while others issue lifetime registration.
Renew before expiry to avoid penalties.

·  Validity varies by state:

·      1 year

·      5 years

·      Lifetime

·  Renewal (if required) must be done before expiry to avoid penalties

·  Fines

·  Legal notices

·  Difficulty opening bank accounts or getting GST

·  Issues during inspections